MPS - Workflow Optimization

Why Document Workflow is Important to Federal Agencies

Moving to digitized documents provides security benefits and efficiencies around access to documents, improved permission controls and life-cycle compliance auditing.

Document Workflow Enhances Security
Even in today’s paperless office environments, many federal agencies have workflow processes that move on paper. A digital solution for document workflow improves operational efficiency and can provide greater control in securing your sensitive documents.

There are no forgotten documents in the printer out tray.
Documents cannot be picked up by unauthorized staff.
Documents can be available across the enterprise any time they are needed.
Digital document archiving makes it easy to comply with government or other document life-cycle requirements that demand a document to exist for a specific time-frame.
Document access can be limited by user permission for viewing, editing, copying, printing rights and more

Paper-based Workflows are Inefficient

Document storage space can be expensive and requires time, staff and systems to manage.

IDC reports that producing, distributing, and storing documents accounts for up to 40 percent of an organization’s labor cost and 15 percent of its revenue.

Storing documents accounts for up to 40 percent of an organization’s labor cost and 15 percent of its revenue.

ABM Federal “Enterprise Document Workflow.”

75% OF TOTAL PRINT & DOCUMENT MANAGEMENT COSTS ARE IMPACTED HERE.

ABM Federal is your Professional Document Solutions Company. When we say “Cradle to Grave” management of your documents, we mean it. Our solutions workflow diagram demonstrates our approach to the process of determining the best solution for our client’s “Enterprise Document Workflow.”

Document Workflow has 2 major components

automation of paper intense processes by scanning and archiving documents which reduces paper clutter & supplies costs
effective movement / sharing / execution of documents from department-to-department which drastically increases user productivity and organization velocity.

An ABM Consultant can explain how our solutions will improve the clock speed of your business and deliver a substantial return on investment.

Document Workflow Enhances Efficiency & Security
Even in today’s paperless office environments, many federal agencies have workflow processes that move on paper. A digital solution for document workflow improves operational efficiency and can provide greater control in securing your sensitive documents. Paper-based workflows are inefficient:

Document storage space can be expensive and requires time, staff and systems to manage.
IDC reports that producing, distributing, and storing documents accounts for up to 40 percent of an organization’s labor cost and 15 percent of its revenue.

Benefits of digital document workflow management and storage

As federal agencies migrate to digitizing documents, the security benefits are evident in more efficient access to documents, improved permission controls and life-cycle compliance auditing.

Pull & PIN (Personal Identification Number) is a printing restriction that requires the user to insert an authorization card or PIN on the printing device.
Less waste.
Documents cannot be picked up by unauthorized staff.
Digital document archiving makes it easy to comply with government or other document life-cycle requirements that demand a document to exist for a specific time frame.
Document access can be limited by user permission for viewing, editing, copying, printing rights and more

MPS - Workflow Optimization

Why Document Workflow is Important to Federal Agencies

ABM Federal Sales, Inc.

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