Today’s multifunction printers (MFPs) are a lot more like a computer, with improved technology to help organizations increase employee productivity and save costs. These improvements also bring new challenges, especially with MFPs and printers now integrated into an organization’s network, requiring an end-to-end approach to secure the device, prevent data theft and secure documents.
In an office environment, MFP and printer reliability is the top concern for organizations since a reliable device helps minimize downtime, resulting in improved worker productivity.
On March 24, 2016, a known, Black Hat Hacker, searched the internet for printers openly connected to the internet. He found 10’s of thousands of printers and pushed a file to many of them with hate messages. Today’s security features would have prevented this vulnerability.
1. Ponemon Institute, “2015 Global Cost of Cyber Crime Study”, Oct. 2015
Your printing needs depend on a number of different factors. For example, what type of documents does your organization print, will you need color, how much floor space is available and are there any security requirements?
Having a fully defined picture of the type of printer your organization needs will allow you to select the right devices. You can include employees in this discussion to evaluate how and what they are printing. Before deciding on a printer, you should also assess your budget and include ongoing maintenance costs as well.
Questions to for you and your team consider:
Security is an ever-changing industry. In order to stay ahead of threats, you need to know the latest technology to reduce the risks of attacks, particularly through device end-points. Critical gaps can occur at multiple points within your imaging and printing environment.
With the embedded security features in today’s printer and MFP devices, a broad portfolio of security monitoring and compliance solutions, ABM Federal can help provide your organization the strategic foundation to assess, manage, and fortify security for your device, data and document.
User can misuse by sending information outside company and disable functions
Sensitive document files can be accessed, exposed, and misused
Specialty media can be stolen
Malicious attacks that can compromise and infect other devices on network
Any device on the network can be a point of entry